Articles on: Reporting

How to Use Timesheets

Elevation Advisor’s Timesheets page helps you stay organized and confident when it comes to crew labor. You can access it by selecting the Timesheets tab under Reporting in the sidebar menu. This page makes it easy to see when each crew member clocks in and out, which dates they worked, and which project they were assigned to. With everything clearly laid out, there’s no confusion or uncertainty around time reporting for you or your crew.

Our priority with our Timesheets pages is to help you identify and remedy invisible losses through unbilled labor, time your employees spend on the clock without working,. In our system, you'll notice that the Start and End times may be different from Global Clock In **and **Global Clock Out. These Start/End times indicates when your employee began working on the project site and when they stopped working and left the project site. The Global numbers indicate when they clocked in or out for their workday, regardless of when they began or ended active work.

While it may be confusing at first, the purpose of these two different forms of time accounting are crucial to the success of your business as it helps you track unbilled labor.

Unbilled Labor is critical to track! For example, if a crew member earning $30/hour spends an hour picking up materials, and you're billing their time at $70/hour, you’ve lost $100 in that single hour, $30 in wages and $70 in missed revenue. This can be crippling to a business.

When looking at your timesheets, if the Global time reads 8am and the Start time reads 10am, that means you're paying for two hours where no work is being done. Our system is designed to help you identify where this unbilled labor is happening and keep a log of it going forward. For more information on the incredible importance of unbilled labor and how to minimize it, see our article here.

Top-of-Page Tools

At the top of the Timesheets page, you’ll find the Add Manual Entry button and the Export Timesheet button, along with filtering and search options. Add Manual Entry allows you to create a timesheet entry from scratch by selecting the employee, the crew, the date, the client, the project, clock-in and clock-out times, deductions, and the reason for the manual entry. The Export Timesheet button downloads your timesheets as an Excel spreadsheet. The date boxes let you narrow down the timesheet dates you want to view. Simply click a box and select your desired start and end dates. To search time reporting by client, crew, or project, use the corresponding boxes along the top.

Keep in mind, if an employee stops and restarts their clock on the job, it will show up as two separate entries for the same day.

Figure 1: The Timesheets page

Viewing Employee Timesheets

Below the sorting options, you’ll see the actual timesheet reporting for your employees. On the left side, you can view the employee’s name and the date the report is from. Clicking the + icon expands the entry to show the client and project the employee worked on that day, along with their start and end times and any crew notes. In this section, you can also use the trash icon to delete the timesheet entry if needed, or click the blue Edit button to open a sidebar for manual changes.

When your employees start Global Clock In, you'll see the timesheet entry pop up in real time. If an employee has clocked in for the day but has not clocked in for a specific job yet, that will be noted in red text until they do. If the employee clocks out of one job and clocks into another in the same shift, both jobs will be listed in the expanded view with their respective Start and End times. If an employee is currently working on a job, Clock Out times will read as N/A until the clock out is logged. To see the most recent updates to the timesheets, make sure to refresh the page.

Editing a Timesheet Entry

If you choose the edit feature for a completed entry, the sidebar will allow you to:

Change which crew the employee was part of for that day
Update the date of the entry
Adjust clock-in and clock-out times
Add or subtract unpaid hours and minutes

At the bottom of the sidebar, the Notes section allows you to record why changes were made manually by an admin.

Figure 2: The entry editing sidebar

Global Clock-In and Clock-Out Times

The two columns on the right display Global Clock In and Global Clock Out times. This means the time shown reflects the local time of the project location, wherever the work took place. To view the project location on a map, simply click the blue location icon.

Mobile App Time Reporting

Your crew will access their own time reporting through the mobile app. For more information on your crew’s time reporting, click here!

Updated on: 02/12/2026

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