Accounting Quick Guide

Welcome to your Elevation Advisor Quick Start Guide! These guides are designed to give you clear, step-by-step instructions and information on the tools you’ll use most often. Each section highlights only the essentials so you can get up and running quickly, without being overwhelmed by excessive detail. 

Regardless of your role, this guide help you confidently work with Elevation Advisor Software. 

1. Using the Expenses Page

• Purpose – Track and categorize company spending for accurate overhead accounting.

The Expenses page helps you stay on top of where money is going so your overhead and financial reporting stay accurate.

• **Menu → Profit Genie → Expenses **

You can access all expense tools directly from the Profit Genie section under “Expenses.”

• Adding an Expense – Click '+ Add Expense', select date, category (Materials, Equipment, Subcontractor, etc.), vendor, and amount.

When you add a new expense, simply choose the date, pick the correct category, identify the vendor, and enter the amount so everything is logged properly.

• Editing/Deleting – Click the expense record to make changes or remove it.

If you need to update or correct something, just open the expense entry and make your edits or delete it if it’s no longer needed.

Expenses Page Checklist

• All expenses entered promptly

Inputting expenses as they occur keeps your records clean and accurate.

• Categories correctly selected

Choosing the right category ensures reporting and overhead calculations stay correct.

• Monthly review completed

A quick monthly check helps catch errors and keeps financial records organized.

2. Using the Labor Page

• Purpose – Track employees and employee pay.

The Labor page gives you a clear view of your team and what each employee earns, helping you maintain accurate labor records.

• Menu → Profit Genie → Labor

Go to the Labor section under Profit Genie any time you need to add or review employee information.

• Adding Labor Entry – Click '+ Add Employee,' list employee name and per hour pay or salary

When adding a new employee, just enter their name and specify whether they are paid hourly or by salary.

Labor Page Checklist

• All employees are accounted for and categorized correctly

Make sure everyone on your team is listed and placed in the right role or category.

• Ensure pay rates are accurate

Double-check that each employee’s pay rate is correct to maintain reliable labor costing.

3. Invoicing

• Purpose – Bill clients efficiently and accurately for completed or partial work.

This tool helps you stay organized when billing for work already done or for projects billed in stages.

• Menu → Projects → Invoice Client.

Start invoicing by opening the project and selecting “Invoice Client” from the menu.

• Types – Progress billing, make changes to billing or view the current invoice.

Choose the billing type needed—whether it's progress billing or adjusting an existing invoice.

• Line Items – Imported from approved proposal; adjust if needed.

Your approved proposal pulls in all line items automatically, and you can make changes if something needs updating.

• Terms – Match signed agreement; set due date.

Align the terms with the agreement your client signed and set a clear due date.

• Delivery – Email link or PDF.

When everything is ready, deliver the invoice as a PDF or a convenient email link.

• Tracking – Monitor payments and follow up on invoices.

Keep an eye on payment status and follow up on anything outstanding.

Invoicing Checklist

• Terms match signed contract

Make sure every invoice stays consistent with what's agreed upon.

• Items match delivered work

Double-check that the invoice reflects exactly what was completed.

• Payment options provided

Ensure your client has access to all available payment methods.

• Overdue reminders sent promptly

Quick reminders help keep payments on track.

Updated on: 12/04/2025